Use minimalism to optimize your daily schedule

I’m sure that most of you associate minimalism with clean, tidy and a bit empty interiors or with decluttering. But be aware that minimalism is a fantastic and powerful tool that can be used not only to manage our physical possessions. You can benefit from using minimalism in such areas as work life, life goals, to do lists, daily schedules, relationships, time spending, duties, and other commitments. Today I’ll show you how to use minimalism to optimize your daily schedule. And weekly, and monthly too!

Use minimalism to create a daily schedule which helps you to do what you want to have been accomplished, to do what you like doing and to give you more you-time by reviewing your commitments. It leads to a life you dream of!

You can live slower with less stress, more free time and more clarity about your goals and actions. You can live in accordance with your values and with the peace of mind.

And if you’re a mother, you CAN save yourself from being overwhelmed with parents’ duties. You can manage your possessions, your money, time and energy in such a way that you’ll be able to find time for yourself and you’ll have the energy to do your work or hobbies.

Wouldn’t you like to really have a work-home-family-YOU balance? You can.

How? For me, minimalism was the answer. Actually, it has been my answer for seven years and counting.

HOW minimalism can help optimize your daily schedule

1 | minimalism frees much of the time that you no more spend on caring for useless or excessive items.

Have you ever thought how much time you spend on caring for your indoor plants, how much time it takes to clean multiple cars, how much time you spend on cleaning and tidying up your home? Minimalists need to clean and tidy up much less than people trying to keep up with the Joneses.

You can check my method of starting the minimalist lifestyle fast (click here) or try other popular methods: the packing party, the 30-day minimalism game or the KonMari method.

2 | minimalism frees much time that you don’t spend on doing things that don’t work.

Starting the minimalist lifestyle, firstly you get conscious of your shopping choices, the number of your items and their role in your life. Then you start using this perspective in other aspects of your life.

Minimalism is a tool. It helps to reduce unnecessary things on your shelves as well as unnecessary commitments from your schedule.

With the process of decluttering your items, you learn to assess the value and the necessity of items in your life. Then you can in a similar way assess the value and the necessity of duties, relationships, actions etc. to which you’re accustomed.

In short: You stop wasting your time on actions which effects are not what you want to achieve.

3 | minimalism creates spaces in which it’s pleasant to live, work and do everyday tasks.

I’m sure you’re more effective and nicer to your clients when you don’t see from in front of your laptop… a mountain of unfolded clothes or dirty plates, or shelves full of knickknacks that beg for dusting off.

4 | minimalism reduces distractions.

The world is changing in front of our eyes and we’re the generation that hasn’t yet built tools nor created habits to reasonably detach from the online world. And we all already know that distractions, that are a huge part of what we can do online, lead to much lower effectiveness. The minimalist perspective can help on this subject. In this place, I’d especially recommend Essentialism by Greg McKeown and The One Thing by Gary Keller.

You can check how I use my iPhone to serve me and not distract me, how you can clear your Instagram feed or even experiment with an information diet.


Book: Essentialism by Greg McKeown
Course: The Art of Less Doing by Ari Meisel, you can read my review of the course
Article: Famous Books on Simplicity That Will Change Your Lifestyle

STEPS to optimize your daily schedule using minimalism and intentional living?

1 |write down your big goals.

Think of your dreams, think on what’s the reason you get up every morning, think of what turns you own, of where you want to be in a year, in five years, in ten years, what you want to do and where you want to be when you’ll be old.

Just think of what you really want. What you really want your life to look like.

Imagine your perfect days, picture after picture, hour after hour. Where are you? With whom? What do you do? How are you dressed? What pays your bills? What do you eat, how do you spend your time?

It sets your life’s direction and in the next steps, it’ll help to align your daily actions with your long-term goals and to really optimize your daily schedule.

2 | write down your values.

Goals are where you go. Values are how you do it.

Let’s say you want to grow your business. If your biggest value is money, you work as long and as hard as possible. But if one of your important values is health, you give yourself time to shop for good products and prepare healthy meals and get enough sleep. If you value relationships in your family, you take let’s say two hours daily out of your working schedule and spend this time with your loved ones.

Consider what’s important to you and how you’d like your life to look like now, before achieving the big goals.

Health, family, other relationships, self-development, money, passion, professional career etc. – put them in the order in which you believe.

3 | write down actions that you need to do daily, weekly, monthly etc. in all areas of your life.

Write down everything that’s on your to-do list: tasks from categories like home, body, health, family, work, finances, other relationships etc. There should be all your commitments from meeting work deadlines to writing down your spendings (I hope you do it!), to cleaning the toilet, to visiting your dentist and buying gifts for your young relatives.

4 | review every action for aligning with your goals and values – optimize your daily schedule.

Now think about every action you’ve written down. Ask yourself if it’s necessary (here’s minimalism!).

Is it something that’ll make you closer to your goals and that’s ok with your values? Then keep it.

But if it’s unnecessary, has nothing to do with what you want to have in your life or even is in conflict with your values – give it up, cross it out, forget it.

What can help you to really optimize your daily schedule is keeping in mind that your resources (energytime, space, money) are limited. Don’t waste your time, don’t waste your energy on tasks that are pointless in your life (or do them in your free time, after doing the important things and without neglecting your body needs: sleep and good, slow meals).

Ask yourself these two questions:

– What works?

– What doesn’t work?

Keep on your lists only actions that – based on your experience – probably will bring you effects that you want.


Book: Essentialism by Greg McKeown
Course: The Art of Less Doing by Ari Meisel, you can read my review of the course
Article: Famous Books on Simplicity That Will Change Your Lifestyle

5 | write your new schedule of daily, weekly, monthly etc. actions.

So you have a list of all your duties. Divide them into three lists: daily, weekly, monthly. Think if you prefer to have both personal and work tasks on one list or to make separate lists (weekly – home, weekly – work etc.).

If you want some examples, check my morning bathroom routine for moms and my weekly schedule of a working at home mom (body care and home chores).

6 | try to stick to your plan and keep on reviewing and rewriting it.

So now you have a plan. A plan that will constantly change while you change. You’ll need to optimize your daily schedule according to changing circumstances. But it’s a much easier part than the five steps above.

Every time you observe that a planned action, it’s time or frequency doesn’t bring the effect that you wanted, change it: cross it out, replace with another action which would bring you desired effects or find a better time/frequency for the task.

how to keep the lists?

Many successful people say that notes written in our own handwriting have bigger power – bigger influence on our minds – than any other kinds of texts. There’s a big chance that I will switch from Evernote again to paper notes, at least for some types of notes.

And the New Year is always a good time to start good changes in your life and to look for a good tool to help you on the way: a notebook/planner/organizer/calendar – whatever you think can bring benefits (the desired effects!) in your life.

Here are some of my pics:

– The Simplified Planner by Emily Ley

Yes, on this blog we love everything that carries the word simple 🙂 Emily, the author of the calendar, had in mind people who want to organize their life AND simplify their daily schedules AND take notes on margins, catching brilliant ideas or sweet moments that we’re experiencing (gratitude pays!).

– The Simple Elephant Planner

The Simple Elephant Planner - Use Minimalism to Optimize Your Daily Schedule (12)

I love that it’s not so boringly logical, analytical and manly like an Excel spreadsheet. Here you’ll find the place for affirmations and vision boards! You’ll start to think how to optimize your daily schedule to match your dreamed life. I’ve mentioned this planner already in the article about slowing down to review our year and clutter)

– current Amazon bestselling planners

Find what already works for other people – which products they trust.


I use it in a way explained by Ari Meisel in his The Art of Less Doing course which is perfect for creative people, not only to optimize your daily schedule but also to deal with mental clutter and the stream of new ideas.

Further reading:

Book: Essentialism by Greg McKeown
Book: Making Ideas Happen by Scott Belsky
Course: The Art of Less Doing by Ari Meisel, you can read my review of the course
Article: Famous Books on Simplicity That Will Change Your Lifestyle
Article: How to Make Family Finances Make Your Dreams Come True?
Article: How Much Does a Minimalist Tidy up and Clean Home?

You’ll probably like the Ultimate Productivity Bundle 2019, including daily planners, home management planners and more ebooks and ecourses to teach you planning and achieving your goals.

optimize your daily schedule with minimalism